Audit Committee
The Audit Committee assists the AID Executive Committee in reviewing the financial condition of the organization, the effectiveness of the internal control system of the organization, performance and findings of the internal auditors and recommending appropriate remedial action. The Audit Committee reviewed the Annual Audit Report and audit findings as raised by the external auditors in the Memorandum on Internal Control and Other Matters of Annual Audit of AID .The AID Audit Committee reviewed the recommendations of the auditors and the respective management comments, as well as the actions taken against the above recommendations.
Delegation of Authority
AID has developed clear written policies regarding the authority for each level of management and staff. The staff is empowered to take decisions at all levels. Procedure manuals and service policy documents are available to all staff.
Internal Control
The Internal Audit Department consists of 5 audit staff. 100% audits are conducted where irregularities are detected during normal internal audits, which are done on a sample basis. The frequency for auditing in each of the project Offices and Head Office is at least once a year with additional audits sometimes being carried out for locations and programmes that need further attention.
Partners
Now Action In Development – AID is working with the following partners:
• European Commission
• Manusher Jonno foundation
• SLF , the Netherlands
• Governance Coalition
• Sonali Bank Limited , Bangladesh
• Bangladesh Bank
• Blast , Bangladesh
Finance
AID’s Finance and Accounts Division performs a vital role within the organization in improving programme efficiency, enhancing management decision-making capabilities, and promoting transparency and accountability. Under this division, financial data from all transactions carried out at different cost centres in the organization are collected and stored, data useful for decision-making is processed into information and adequate controls to safeguard organizational assets are provided. The Finance and Accounts Division prepares AID’s financial statements.
Monitoring
Monitoring is part of our internal control mechanism for programmes. This unit conducts periodic analysis using selected indicators to enable managers to determine whether key activities are being carried out as planned and are having the expected impact on the target population.
Monitoring activities are designed as a continuous process of data collection, analysis and judgment in order to produce relevant, timely and accurate information. Monitoring findings are disseminated to the relevant field level managers during data collection by the monitors, on a bi-monthly basis, through presentations and discussions, and the publication of summary and narrative reports. Emphasis is laid on assessing the effectiveness of the project components with an indication of the corrective measures required. This information is especially designed for senior AID management, programme managers, stakeholders and programme sponsors. The monitoring Department has gradually broadened its area of activities to include all core and support programmes of AID.
Human Resource Division
AID’s Human Resource Division works to enforce procedural justice, intensify transparency and equity, and promote innovation and quality. We ensure a working environment where AID staff are nurtured and treated with dignity and respect.
Procurement
AID has a separate Procurement Unit that manages the requisitioning of purchases for the programmes. In all aspects, it follows AID Procurement Guidelines and Implementation Procedures, which are transparent and were developed in line with NGO’s procurement standards.
Action In Development - AID, Jhenaidah is going to observe WNTD on May 31,2010 at 13 upazilas and 6 districts of Khulna division as a part of its ongoing Tobacco control project (BI funded).
